Sales Coordinator – Projects

Role Purpose: 

Provide administrative support and services to ensure efficiency and effectiveness within the project division

Key Accountabilities:

  • Prepare or assist in preparing customer quotations.
  • Maintain the customer files with all necessary documents, viz., quotations, purchase and sales orders, delivery notes, payment receipts, etc.
  • Co-ordinate with the sales team to receive details/information about customer orders.
  • Prepare or assist in preparing customer sales orders and forward the same to the salesman for authorization.
  • Prepare or assist in preparing sample orders and keep regular track on the availability, delivery and return of such samples.
  • Co-ordinate with the warehouse to assess the availability of products quantities for sale.
  • Ensure that all sales deals are complaint with the company’s policies and procedures.  Inform the Management of all issues and concerns relation to non-compliance of sales activities.
  • Send duly approved customer orders/sales orders to purchase department for placing order with the suppliers.
  • Address and resolve customer queries and issues in the absence of the salesman or if the queries are directed towards him/her.
  • Co-ordinate with the accountant to ensure that sales invoicing is error free.
  • Co-ordinate with the accounts department to facilitate opening of LC, terms and ensure conditions are commercially prudent, clear and acceptable to the supplier.
  • Check sales batches on daily/weekly basis and forward the invoices and delivery notes to the accounts department.
  • Check customer payments to ensure these are made on time and report any delays to the department head.
  • Participate in special projects/assignments as deemed necessary by the Management.
  • Upload and activate CRM contacts lists and accounts.

Generate sales reports, follow up with collections and prepare commercial invoices for orders with LC payment terms. 

Qualifications, Experience, Knowledge:
  • High School diploma or general education degree (GED)
  • 3 – 5 Years relevant industry work experience
  • Ability to review client specs and data sheets
  • Excellent English spoken and written communication skills
  • Previous sales or customer service experience in a multi-cultural working environment
  • Proficient knowledge of MS Office
  • Passionate, hard worker and well organized professional with power to prioritize and multitask.
  • Should exert sound judgment, discretion and preserve confidentiality.
  • Ability to meet deadlines.
  • Good liaison with all other department members.
  • Able to work in team and willing to put up to team.
  • Pays attention to details
  • Ability to work without supervision
markets or countries: Lebanon
cities: Beirut
divisions: Projects
categories: Building Materials
type: Full Time

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