Procurement Coordinator

Role Purpose: 

Responsible for the effective delivery of all procurement services to the Building Materials Group (BMG) across Projects Division. Plans and coordinates the commercial needs of the sales team with a vast network of suppliers while maintaining the uninterrupted procurement of goods.

Key Accountabilities:

  • Analyze and generate data reports and obtain the needed purchase orders approval.
  • Execute all approved purchase orders for replenishments and new orders on the ERP system.
  • Communicate with suppliers to finalize the purchase orders, and for the receiving of order confirmation.
  • Prepare all documents related to payment for approval.
  • Communicate the amounts of advance payments and due payments to the accounting department in each country and for different suppliers.
  • Coordinate between the suppliers and the branches for the delivery and clearance of each shipment and to follow the receiving of all related shipping documents with suppliers.
  • Follow up on the status of each purchase order after the delivery of related goods.
  • Contact suppliers when there are discrepancies in orders and ensure replacements in the quickest and least costly manner.
  • Update vendors’ information on the ERP system.
  • Maintain all items’ code, barcode, and description code on the system continuously and flawlessly.
  • Update the supplier’s price list and inform the team of any changes.
  • Ensure that negotiated prices & ordering terms are in line with business needs & suppliers’ agreements.
  • Create a database of procurement documents (OCs, invoices, Pos & payments) in the SharePoint file for easy reference.
  • Upload images of items in the SharePoint file that facilitates the sales team’s work.
  • Act as an advisory on all procurement matters, ensuring that internal customers receive the best procurement service.
  • Manage the company’s inventory and highlight the aging inventory to management.
  • Prepare inventory reports to ensure proper control and the minimization of aging inventory.
  • Stock reservation upon materials arrival.
  • Complete marking activities for all Sales Orders with itss related Purchase Orders.
  • Follow the delivery term with the supplier and receive the shipment request from the supplier.
  • Coordinate with the logistics team to monitor the shipping cost per branch.
  • Suggest improvements to the logistics team on shipping services.
  • Communicate the shipping request to the local branch and follow up with them on the delivery of the product.
  • Follow up with the local branch on the delivery of the product to the warehouse and ensure proper tracking and reporting for missing and damaged items.

Qualifications, Experience and Knowledge:

  • Bachelor’s degree in Business Management or equivalent.
  • Minimum 5 years in relevant working experience.
  • Strong quantitative analytical skills & computer savvy:
    • Ability to analyze, draw conclusions, and execute appropriate actions in response to data.
    • Advanced Excel capabilities required.
    • Microsoft AX experience is preferred.
  • Strong interpersonal and communication skills
    • Able to work across functional areas and levels of the organization and to interact at a distance.
    • Listen well to others (empathy), client-centric (commercial mindset).
    • Strong verbal and written communication: the ability to simplify, synthesize, and convince.
    • English (full written and spoken fluency)
  • Attitude and mindset:
    • Excellent planning and organizational skills.
    • Highly adaptable and flexible in accepting new ideas, people, and procedures.
    • Ability to work under pressure.

 

markets or countries: Lebanon
cities: Beirut
divisions: Retail
categories: Building Materials
type: Full Time

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